2025/2026 CUPA-HR NNE CHAPTER
Board Members Roles and Responsibilities
All Board Members
Board members will professionally represent the Chapter at their home institution and throughout the home state. They will actively engage membership and potential membership as appropriate at local and regional meetings, conferences, and networking events.
Managing the important work of the chapter is a team effort. Board members agree to participate in scheduled meetings and actively engage by leading and completing projects within specified timelines. Board members understand their work as CUPA-HR leaders are grounded in strategic priorities, core values, and a code of ethics. The CUPA-HR NNE Chapter exists to “serve higher education by providing the knowledge, resources, advocacy, and connections to achieve organizational and workforce excellence.”
Specific Duties:
- Shows commitment to the Chapter and its activities by regularly participating in monthly Board meetings (at least 75% of meetings) via telephone or video conferencing, attending the CUPA-HR NNE events, and annual Board meetings. Missing more than two consecutive meetings without prior notice may result in a review of the member’s commitment;
- Board members must actively participate in at least two subcommittees per year, and attend at least 75% of committee meetings.
- Collaborate with and support Board member colleagues in the completion of their responsibilities, in particular as relates to Chapter events;
- Ensures smooth transition of information when transitioning between Board roles or departing the Board, including maintaining documentation relevant to one’s role shared to the Chapter’s google drive;
- Takes an active role in recruiting members to join the Chapter Board;
- May take the lead on a project to further the goals of the organization;
- Provides leadership consistent with CUPA-HR’s commitment to providing equal opportunity for participation in all aspects of the organization without regard to race, gender, national/ethnic origin, sexual orientation, age, veteran, religion, or disabled status.
*President (one-year term; succeeds to the role of Past-President - overall a two-year term)
The President serves as the Chief Volunteer of the Chapter and partners with the regional and national CUPA-HR Boards to achieve the Association’s mission. The President provides leadership to the Board of Directors, which sets policy for the Chapter. The President also chairs meetings of the Board after developing the agenda and helps guide and mediate Board actions concerning organizational priorities and governance concerns. The President may appoint committees as determined is advisable to assist in accomplishing the Chapter's mission and goals.
Specific Duties:
- Provides leadership to the Chapter and collaborates with Board members to set the tone, direction, and strategic priorities for the Board;
- Serves as liaison with the National CUPA-HR Office, Regional Boards, and other Chapters
- Develops agenda and chairs Board meetings;
- Signs all contracts and official Board documents;
- Oversees and develops Chapter communications and works with State Representatives/Members at Large for timely outreach to the Chapter’s constituents;
- Facilitates policy development and modifications;
- Executes responsible and sustainable budgetary actions;
- Attends Association Leadership Program (ALP).
*President-Elect (one-year term, succeeds to the role of President, then Past President - overall a three-year term)
The President-elect shall serve as the president's special aide and assume all presidential duties in the absence of the President. The President-elect serves as Chair of the Program Planning Committee charged with planning and implementing the annual conferences and meetings of the Chapter.Specific Duties:
- Carries out the responsibilities of a member of the Board;
- Responsible for Chapter sponsor relationships and serves as the primary point of contact;
- In collaboration with the current and past President, facilitates and guides membership engagement activities and communications;
- Collaborates with the President and Events Chair to plan and implement events and meetings;
- May chair committees and lead special projects as needed;
- Develop agenda and Board retreat program for Annual Meeting;
- Develops and maintains sponsor relationships;
- Builds relationships with National CUPA-HR Office in preparation for assuming Presidential responsibilities;
- Assumes all presidential duties in the absence of the President.
- Second to attend ALP if funding is available.
*Past President
The Past President shall act as an advisor to the President and the Board to ensure continuity of leadership.
Specific Duties:
- Provides advice and leadership to the Board regarding past practices and other matters to assist in governing the Chapter;
- Supports the President and the President-Elect on an as-needed basis and special projects;
- The Past President is expected to attend Board meetings and Chapter events and may serve on select subcommittees.
*Treasurer (two-year term; may be re-elected to a two-year term)
The Treasurer shall ensure that the Chapter operates on sound fiscal principles. The Treasurer shall present the Chapter's annual budget to the Board of Directors and periodically report on the Chapter’s fiscal status. The Treasurer shall recommend all fiscal policies and operating procedures to the Board of Directors.
Specific Duties:
- Carries out the responsibilities of a member of the Board;
- Reports to the Board regarding key financial events, trends, concerns, and assessment of fiscal health;
- Completes required financial reporting and tax forms in a timely fashion and makes these forms available to the Board;
- Selects a bank, signs checks, and ensures appropriate Board members have signing authority;
- Serves as the person responsible for timely payment of outstanding bills or debts owed;
- Oversees conference registration and maintains associated software to manage registrations;
- Produces financial reports as required by CUPA National.
*Secretary/Communications (two-year term; may be re-elected to a two-year term)
The Secretary shall record all official actions of the Board of Directors and the membership at the Chapter’s annual business meeting. The secretary will also ensure members are notified of the time, date, and place of meetings and ensure the distribution of agenda materials.
Specific Duties:
- Carries out the responsibilities of a member of the Board;
- Maintains all official Board documents and operational information in Google Drive;
- Reviews and updates the Chapter timeline to report out to Board monthly;
- Schedules meetings and produces accurate written meeting minutes, distributed to the Board within one week of each meeting;
- Manages and maintains Chapter website and Social Media presence – updating as necessary;
- Manages communications with Chapter membership, including coordinating (with CUPA-HR national office) to send email blasts related to membership and events.
- Drafts annual board meeting agenda in conjunction with the President and President-elect;
- E-mails post-meeting follow-up to the Board, with links to meeting minutes and action items highlighted;
- Tracks timing of the annual meeting to ensure advance notice to the membership occurs 60 days before the meeting date per Chapter Bylaws;
- Maintains HR accreditations (SHRM/HRCI), including submitting event requests.
Events Chair (one-year term; may be re-elected to a one-year term)
The Events Chair shall be responsible for the planning and executing two yearly educational events. The Events Chair works in collaboration with the Board and in close partnership with the President-Elect in the planning and implementing of annual conferences and meetings of the Chapter.
Specific Duties:
- Carries out the responsibilities of a member of the Board;
- Responsible for overseeing and coordinating the planning and logistics for spring and fall educational events, the Chapter annual meeting, and other events as necessary;
- Plans the event schedule to be mindful of National and Regional CUPA-HR events as well as other events at the local State level;
- Responsible for timely application of the educational programming certification (SHRM/HRCI) pre-approval process, ensuring that sessions offered meet the standards required;
- Manages detailed event timeline (excel tool), assigns tasks to Board members, and maintains the tool.
State Representatives (one-year term, may be re-elected to a one-year term)
These board members shall represent the interests and concerns of the institutions and members in their respective states in Chapter decisions and planning. In addition, engages with CUPA NNE region higher education human resources individuals, whether current or potential CUPA members, sharing the Chapter mission, best practices, and opportunities for professional development.
Specific Duties:
- Carries out the responsibilities of a member of the Board;
- Works with the Board officers to support program planning, communication, outreach, and publicizing Chapter events and networking opportunities with the higher education institutions in the state they represent;
- Plans and coordinates State specific networking opportunities for members and potential Chapter members as interest and time allow;
- Reaches out to new members within their state upon CUPA-HR notification of such membership (July and January);
- In the absence of a Communications Chair, this role will focus on a specific area of membership engagement, such as website management, a new member welcome, CUPA-HR blasts, CUPA-HR Connect, social media, et al..
Member-at-Large: (one-year term, may be re-elected to a one-year term)
This board member serves as a liaison with the board and chapter membership to support committee work involving the feedback and engagement of chapter members and to enhance the experience of board member onboarding. Specific duties include:
- Carries out the responsibilities of a member of the Board of Directors;
- Assists in the recruitment and development of a membership engagement/onboarding committee in partnership with board leadership;
- Organizes and facilitates committee meetings;
- Manages communications with committee members and board members;
- Supports the outreach and promotion of chapter events (local and chapter-wide wide.
ALP (Association Leadership Program) Conference
The opportunity to attend the ALP Conference is extended annually to board members as a recognition of leadership and to support professional development. The following guidelines apply:
Primary Delegate: The President is the designated representative and is offered the opportunity to attend, if they have not already attended.
Alternate Delegate: If the President is unable or chooses not to attend, the opportunity passes to the President-Elect.
Preference Consideration: In the spirit of equity and broad engagement, preference is given to individuals who have not previously attended the conference.
Should both the President and President-Elect decline the opportunity, the board may open the invitation to other key board roles (e.g., Secretary, Treasurer, and other CUPA-recognized leadership positions). This may also serve as a professional incentive for those considering stepping into higher leadership roles
*CUPA-HR Chapter Bylaws, Article V, Board of Directors (2016)
Section 1, Officers
“The affairs of the Chapter shall be governed by a Board of Directors with specific duties and authority given to the designated officers which include: President, President-Elect, Past President, Secretary and Treasurer.” “Any additional board positions, including terms of office and officer responsibilities, may be appointed at the discretion of the Board of Directors and presented during the regular annual business meeting of the Chapter, or other time as decided by the designated officers.”
Section 3. Terms of Office and Tenure
“Terms of office of the President, President-Elect, Past President… shall begin on July 1 following the date of election and shall continue until the following June 30.” “The Secretary and the Treasurer shall serve two-year terms beginning on July 1 and ending June 30. Members may be re-elected to a two-year term in these positions. These positions will be filled in alternating years.”
Note: All italicized language in this document comes directly from the Chapter Bylaws and may not be edited without CUPA-HR’s approval.