ARTICLE I. NAME AND AREA SERVED
The name of the Chapter is the Utah Chapter of the College and University Professional Association for Human Resources (CUPA-HR), herein referred to as the “Chapter.” This Chapter includes the state of Utah.
ARTICLE II. AFFILIATION
The Chapter is affiliated with CUPA-HR as indicated by the signed “CUPA-HR and CUPA-HR-Chapter Affiliation Agreement.”
ARTICLE III. PURPOSE
The Chapter is organized and is to be operated exclusively for charitable and educational purposes within the meaning of sections 501(c)(3) and 170(c)(2)(B) of the Internal Revenue Code of 1954 (or the corresponding provisions of any further United States Internal Revenue law). The Chapter shall not carry on any activities not permitted to be carried on by organizations exempt from federal income tax under these statutes.
The Chapter supports CUPA-HR’s mission to serve higher education by providing the knowledge, resources, advocacy and connections to achieve organizational and workforce excellence.
The purpose will be accomplished through the strategic priorities of CUPA-HR as approved by the national board and posted on cupahr.org.
In support of the national organization, chapter leaders will strive to apply the following values to the work of the Chapter:
* Inclusive Membership
We perceive CUPA-HR to be the collective voice of the higher education human resource community and strive to ensure that our membership includes all institutions, individuals and organizations with a vested interest in the higher education human resource profession.
We honor our commitments, make decisions in the best interest of our members, and act as responsible stewards of association resources.
We hold to the highest standards in all that we do as we endeavor to exceed our members’ expectations.
We recognize the benefits of partnership and explore all opportunities to collaborate with other associations and organizations to advance our objectives.
We respond to member needs, inquiries and requests in a timely manner and consistently seek their feedback to improve our products and services.
* Diverse Perspectives
We value diverse points of view and actively solicit the input of our members in making decisions about the association.
ARTICLE IV. MEMBERSHIP
Participation in the chapter is open to all individuals from any institution in the chapter area as defined in these Bylaws.
Section 1. Fiscal Year
The fiscal year shall be from July 1 through June 30.
ARTICLE V. BOARD OF DIRECTORS
Section 1. Officers
The affairs of the Chapter shall be governed by a Board of Directors with specific duties and authority given to the designated officers which include: President, President-Elect, Past President (or Chair, Chair-elect, Past Chair), Secretary and Treasurer. All designated officers on the Board of Directors must meet the criteria as outlined in Section
2. Chapter Officer Selection Criteria. Any additional board positions, including terms of office and officer responsibilities, may be appointed at the discretion of the Board of Directors and presented during the regular annual business meeting of the Chapter, or other time as decided by the designated officers.
A. The President serves as the Chief Volunteer of the Chapter and partners with the regional and national CUPA-HR boards to achieve the Association’s mission. The President provides leadership to the Board of Directors, who sets policy for the Chapter. The President also chairs meetings of the Board after developing the agenda and helps guide and mediate Board actions with respect to organizational priorities and governance concerns. The President may appoint committees as he or she determines is advisable to assist in accomplishing the mission and goals of the Chapter.
B. The President-elect shall serve as the special aide to the President, and shall assume all presidential duties in the absence of the President. The President-elect serves as Chair of the Program Planning Committee charged with planning and implementing the annual conferences and meetings of the chapter.
C. The Past President shall act as advisor to the President and the Board to ensure continuity of leadership.
D. The Treasurer shall ensure that the Chapter operates on sound fiscal principles. The Treasurer shall present to the Board of Directors the Chapter’s annual budget and periodically report on the Chapter’s fiscal status. The Treasurer shall recommend to the Board of Directors all fiscal policies and operating procedures.
E. The Secretary shall record all official actions of the Board of Directors and of the membership at the Chapter’s annual business meeting. The secretary will also ensure that members are notified of time, date and place of meetings, and ensure distribution of agenda materials.
Section 2. Chapter Officer Selection Criteria
A. Commitment to the Chapter and its activities.
B. All individuals holding a designated officer position must be listed as a representative of a higher education institution that is a member of the CUPA-HR national organization.
C. A higher education human resource professional who is currently employed in the field with no less than 50% of her/his job devoted to human resources activities.
D. Provide leadership that is consistent with CUPA-HR’s commitment to providing equal opportunity for participation in all aspects of the organization without regard to race, gender, national/ethnic origin, sexual orientation, age, veteran, religion or disabled status.
Section 3. Terms of Office and Tenure
Terms of office of the President, President-Elect, Past President (or Chair, Chair-elect, Past Chair) shall begin on July 1 following the date of election and shall continue until the following June 30. The Chapter President automatically succeeds to the office of Past President in the year following tenure as President. The President-Elect shall succeed to the office of President in the year following tenure as President-Elect.
The Secretary and the Treasurer shall serve two-year terms beginning on July 1 and ending June 30. Members may be re-elected to a two-year term in these positions. These positions will be filled in alternating years.
Section 4. Key Responsibilities of the Board of Directors
The Board of Directors shall abide by all components outlined in the Affiliation Agreement.
Section 5. Vacancies
In the event of a vacancy in any office, the Board of Directors shall make an interim appointment that shall be for the remainder of the former incumbent’s term of office. The President-Elect will serve in the absence of the President.
Section 6. Removal from Office
A board member, including designated board officers, may be removed from the Board of Directors for cause by a two- thirds vote of board members then in office and present at any regular or special meeting of the Board of Directors. The proposed removal shall be set forth in the notice of any such regular or special meeting, sent at least 10 days prior thereto.
Section 7. Officer Compensation
Officers shall not receive any stated salaries for their services.
ARTICLE VI. MEETINGS
Section 1. Chapter Annual Meetings
The Chapter shall hold an annual business meeting at a time and place designated by the Board of Directors. Sixty days notice shall be given by the Board of Directors to members of the Chapter of such dates and places as may be determined for the Annual Meeting. Except as provided elsewhere in these Bylaws, a majority vote of members present and voting at a properly called meeting shall be sufficient to carry any matter before the Chapter.
Meetings of the Chapter may be postponed or suspended by the Board of Directors when necessary because of exceptional circumstances but notification of such postponement or suspension and the reason therefore shall be given to the membership whenever possible at least thirty days in advance of the date on which the meeting of the Chapter ordinarily would be held.
Except as herein provided “Robert’s Rules of Order as Revised” shall govern the proceedings of the Chapter during the Annual Meeting.
Section 2. Board of Directors Meetings
The Board of Directors shall meet at the call of the Chapter President, and a majority of the membership of the Board shall constitute a quorum for the purpose of transacting business. Except as provided elsewhere in these Bylaws, a majority vote of board members present and voting at a properly called meeting shall be sufficient to carry any matter before the board.
A. Action by Unanimous Written Consent: Unless otherwise restricted by the Articles of Incorporation or these Bylaws, the Board may take action without holding a meeting if all designated officers consent in writing to the adoption of a resolution authorizing or ratifying an action, and the written consent is filed with the minutes of the proceedings of the Board. Electronic mail or facsimile mail may be used to provide consent in writing.
B. Telephonic Conferences: An officer may participate in a meeting of the Board by a conference telephone or similar communication equipment by which all persons participating in the meeting may communicate with each other, if all participants are advised of the communications equipment, and if the names of all participants in the conference are divulged to each participant. Participation in a meeting pursuant to this Section constitutes presence in person at the meeting.
ARTICLE VII. LIMITATION OF LIABILITY, INDEMNIFICATION AND INSURANCE
Section 1. Indemnification Authorized
The Chapter may indemnify an individual made a party to a proceeding because the individual is or was an authorized representative against liability incurred in the proceeding if: (a) The individual’s conduct was in good faith; and (b) The individual reasonably believed that the individual’s conduct was in, or not opposed to, the Chapter’s best interest; and (c) In the case of any criminal proceeding, the individual had no reasonable cause to believe the individual’s conduct was unlawful. A authorized representative’s conduct with respect to an employee benefit plan for a purpose the authorized representative reasonably believed to be in the interests of the participants in, and beneficiaries of, the plan is conduct that satisfies the requirements of this Section. The termination of a proceeding by judgment, order, settlement, conviction, or upon a plea of nolo contendere or its equivalent is not, of itself, determinative that the authorized representative did not meet the standard of conduct described in this Section. Indemnification permitted under this section in connection with a proceeding by or in the right of the nonprofit corporation is limited to reasonable expenses incurred in connection with the proceeding.
The Chapter may not indemnify an authorized representative under this Section: (a) In connection with a proceeding by or in the right of the Chapter in which the authorized representative was adjudged liable to the Chapter; (b) In connection with any other proceeding charging that the authorized representative derived an improper personal benefit, whether or not involving action in the authorized representative’s official capacity, in which proceeding the authorized representative was adjudged liable on the basis that the authorized representative derived an improper personal benefit.
Section 2. Mandatory Indemnification
Unless limited by its charter, the Chapter shall indemnify an authorized representative described in this Section against reasonable expenses incurred by the authorized representative in connection with the proceeding or claim with respect to which the authorized representative has been successful. This Section applies to an authorized representative who was successful, on the merits or otherwise, in defense of: (a) any proceeding to which the authorized representative was a party because the authorized representative is or was an authorized representative of the Chapter; or (b) any claim, issue, or matter in the proceeding, to which the authorized representative was a party because the authorized representative is or was an authorized representative of the Chapter.
Section 3. Advance of Expenses
The Chapter may pay for or reimburse the reasonable expenses incurred by an authorized representative who is a party to a proceeding in advance of final disposition of the proceeding if: (a) The authorized representative furnishes the Chapter a document of the authorized representative’s good faith belief that the authorized representative has met the standard of conduct described in Section 1 of this Article; (b) The authorized representative furnishes the Chapter a written undertaking, executed personally or on the authorized representative’s behalf, to repay the advance if it is ultimately determined that the authorized representative did not meet the standard of conduct; and (c) A determination is made that the facts then known to those making the determination would not preclude indemnification under this part. The undertaking required by this Section must be an unlimited general obligation of the authorized representative but need not be secured and may be accepted without reference to financial ability to make repayment. Determinations and authorizations of payments under this Section shall be made in the manner specified in Section 4 of this Article.
Section 4. Determination
The Chapter may not indemnify an authorized representative who is not a qualified authorized representative under Section 1 of this Article unless authorized in the specific case after a determination has been made that indemnification of the authorized representative is permissible in the circumstances because the authorized representative has met the standard of conduct set forth in Section 1 of this Article. The determination shall be made by: (1) The board of directors by majority vote of a quorum consisting of directors whether or not at the time are parties to the proceeding; (2) If a quorum cannot be obtained under this Section, majority vote of a committee duly designated by the board of directors (in which designation directors who are parties may participate), consisting solely of two (2) or more directors not at the time parties to the proceedings; (3) legal counsel: (a) Selected by the board of directors or its committee in the manner prescribed in this Section; or (b) If a quorum of the board cannot be obtained under this Section and a committee cannot be designated under this Section, selected by majority vote of the full board of directors (in which selection directors who are parties may participate); or (4) The members, but directors who are at the time parties to the proceeding may not vote on the determination. Authorization of indemnification and evaluation as to reasonableness of expenses shall be made in the same manner as the determination that indemnification is permissible, except that if the determination is made by legal counsel,
authorization of indemnification and evaluation as to reasonableness of expenses shall be made by those entitled under this Section to select counsel.
Section 5. Insurance
The Chapter may purchase and maintain insurance on behalf of an individual who is or was an authorized representative of the Chapter, or who, while an authorized representative of the Chapter, is or was serving at the request of the Chapter as a director, member, officer, partner, trustee, employee, or agent of another foreign or domestic business or nonprofit corporation, partnership, joint venture, trust, employee benefit plan, or other enterprise, against liability asserted against or incurred by the individual in that capacity or arising from the individual’s status as an authorized representative, whether or not the Chapter would have power to indemnify the individual against the same liability under this Article.
Section 6. Notice to Voting Members of Indemnification
If the Chapter indemnifies or advances expenses to an authorized representative under this part in connection with a proceeding by or in the right of the Chapter, the Chapter shall give written notice of the indemnification or advance to the voting members with or before the notice of the next voting members’ meeting. If the next voting member action after the indemnification or advance is taken without a meeting at the instigation of the board of directors, the notice shall be given to the voting members at or before the time the first voting member signs a writing consenting to the action.
Section 7. Limitations on Indemnification
The Chapter’s indemnification of, or advance for expenses to, authorized representatives that is contained in the following is valid only if and to the extent the provision is not inconsistent with this Section: (i) the articles of incorporation or the bylaws of the Chapter; (ii) a resolution of the Chapter’s members or board of directors; (iii) a contract, except an insurance policy; or (iv) other writing. If the articles of incorporation limit indemnification or advance of expenses, indemnification and advance of expenses are valid only to the extent not inconsistent with the articles of incorporation. This Section does not limit the Chapter’s power to pay or reimburse expenses incurred by an authorized representative in connection with the authorized representative’s appearance as a witness in a proceeding at a time when the authorized representative has not been made a named defendant or respondent to the proceeding.
Section 8. Definitions
For purpose of this Article, the term “authorized representative” shall mean a director, member, officer, employee, or agent (including each former director, member, officer, employee, or agent) of the Chapter or of any corporation controlled by the Chapter, or a trustee, custodian, administrator, committeeman, or fiduciary of any employee benefit plan established and maintained by the Chapter or a person serving another corporation, partnership, joint venture, trust, or other enterprise in any of the foregoing capacities at the request of the Chapter.
For purposes of this Article, references to “the Chapter” shall include, in addition to the surviving corporation, any merging corporation (including any corporation having merged with a merging corporation) absorbed in a merger involving the Chapter which, if its separate existence had continued, would have had the power and authority to indemnify its directors, members, officers, employees or agents, so that any person who was a director, member, officer, employee or agent of such merging corporation, or was serving at the request of such merging corporation as a director, member, officer, employee or agent of another corporation, partnership, joint venture trust or other enterprise, shall stand in the same position under the provisions of this Section with respect to the surviving corporation as such person would have with respect to such merging corporation if its separate existence had continued.
ARTICLE VIII. AMENDMENTS
Any provision in these Bylaws may be amended by a two-thirds majority vote of members present and voting at the regular annual business meeting of the Chapter, or by a two-thirds majority of the votes cast in the event of a ballot, provided that members of the Chapter have access to any proposed amendment or amendments at least thirty days prior to the closing date for receipt of votes as expressed in the proposed amendment(s) provided to members. Notice to members of the Chapter may be delivered via posting on the Chapter Web site, by publication in the Chapter newsletter, or by written distribution to members. If notification via posting on the Web site is selected, members will be alerted with an e-mail directing them to the site.
ARTICLE IX. DISSOLUTION OF THE CHAPTER
The Chapter may be dissolved upon a two-thirds vote of the full Chapter Board. Upon the dissolution and liquidation of the Chapter, the Board of Directors shall, after paying or making provisions for the payment of all liabilities of the Chapter, distribute all Chapter assets to a nonprofit fund, foundation, association, or corporation in the Human Resources field which is recognized and operated exclusively for charitable and educational purposes with the meaning of Sections 501(c)(3) and 170(c)(2)(B) of the Internal Revenue Code of 1954, or the corresponding provisions of any future United States Internal Revenue Law, as selected by the Board of Directors.
Any such assets not so disposed of shall be disposed of by the Court of Common Pleas, or the equivalent thereof, of the county in which the principal office of the Chapter is then located, exclusively for such purposes or to such organization or organizations as said Court shall determine, which are organized and operated exclusively for such purposes.
ARTICLE X. MISCELLANEOUS
Section 1. Methods of Voting
The Chapter is at liberty to utilize any method of communication approved by majority vote of their Board to conduct elections (including nominating procedures) or to vote on bylaws changes. Such methods may include, but not be limited to, secret ballots, e-mail ballots, written ballots, mail ballots, or a combination thereof. Where specific reference is made herein to ballot type, this provision shall take precedence.
ARTICLE XI. EFFECTIVE DATE
These Bylaws are adopted and ratified by a two-third majority vote on the on the Twenty-eighth day of October, 2016.